Technology is around every corner of an office. There is nothing worse than being on an important call, and the cubical next to you starts blasting the latest song. Everyone needs to share the office space, and there are things we can do to make sure our technology isn’t creating problems, it’s solving them!
Sure, some of us like to rock out to some tunes while doing menial tasks at work. The other employees at your office may need a bit more silence to be able to concentrate. Using headphones if you are going to listen to music or podcasts will help keep the sound from traveling outside of your workspace, and make your neighbors much happier.
Put Your Cell Phone On Silent
Going along with limiting noise in the office, depending on your office size, the constant flood of notifications and ringtones could be overwhelming. Set your phone to silent when you arrive at the office, and you can turn it back up when you leave for the day. If you set up a service like IFTTT (If This Then That) you can have the service automatically perform this task for you, so you don’t even have to think about it.
Watch The Reply All
When a companywide or mass email is sent out, often only the person who sent the email needs to see the responses, not the entire company. Endless replies that copy the entire list not only get really annoying, they just add more junk to everyone’s already overflowing email inboxes.
When the printer runs out of paper at the end of your print job, don’t just walk away. Refill the paper in the printer, replace the toner when it runs out, and empty the shredder if it starts to overflow. All of these things will help the office run smoothly. The rule of thumb is if it runs out when you are using it, replace it.
Don’t Touch Other People’s Tech
Is there a phone charging in the lunchroom? Did your neighbor leave their computer logged in? Another good rule of thumb is, if it’s not yours don’t touch it. You may need to use the plug in the lunchroom, but don’t unplug someone else’s device without permission. Also, never use someone else’s computer or device without permission either, unless you need to change their background to teach them a lesson on leaving their computer without locking it.
Our phones can do so much and is a window to our friends, family, and more. It can be really easy to get sucked into your phone and forget to pay attention to your surroundings. Don’t walk around with your face buried in your phone. You will run into a lot fewer things if you are watching where you are going. Plus it’s way more polite.
Office tech etiquette is pretty similar to normal etiquette rules. Be courteous of other people’s time and personal space and your office will always be a pleasant place to work.